How do you write a block-style letter

How do you write a block-style letter

The most widely used format for a formal business letter is the block format. It is the basic format to utilize and establish in your document. It is the basic format to utilize and establish in your document. The block format is ideal for a cover letter that is part of a job application.

What is block format

The block format is left-aligned, such as your contact details, date, the company’s contact info, the body of the letter, salutation, and closure. It provides your document with a professional-looking appearance.

The block-style letter format is single-spaced with a space among every passage, like the gap above and beneath the date, salutation, and signature. Block letters relate to composing or typing that is published rather than compiled in cursive or with combined letters. Several forms and lecturers will ask for a form or coursework to be prepared in block letters to render it easily readable. The image shows a comparison of block letters and cursive letters. 

A block style is a business letter format in which all printed content is associated with the left margin and there is no indentation. A block letter often involves particular elements. The sender’s name, address, contact details, the recipient’s name, home address, date, a reference statement starting with ‘Re:’, the subject, and the body are all included. A template letter, like a block letter, may be utilized for all communications of a particular nature or category. It could even be converted into an MS Word template, with various aspects transferred into the file via macros from another source, such as an Excel spreadsheet. A scenario like this could emerge if the same letter requires to be forwarded to a large number of people.

Each line in a block-style letter is coordinated at the left margin. It allows them to be read rapidly and effortlessly. The normal block letter style and its variants are intended to serve as guidelines for letter formatting. There are instances of every style and free template provided online, each slightly distinct from the next. A few businesses need their personnel to utilize a particular layout that has been accepted by management. If that’s the situation with your organization, they will offer you a corporate letter template to guarantee that their requirements are met. Though, since every line in a normal block style letter is left margin, following its regulations without a template is simple.

Tips for formatting a block style

The main aspect of a letter compiled in regular block style is your name and address with single spacing. If you’re utilizing letterhead, but, you can skip to the date, that appears after the name and address. The date comes after a few lines accompanied by the receiver’s name and address. And one line after,  the document begins with a greeting.

Every single-spaced passage in the body of the letter is divided by one empty line. Likewise, one plain white line excludes the concluding paragraph from the ending like ‘Sincerely’, which is preceded by the signature a few lines later. As said before, every line is left margin. The signature is made up of three-four empty lines for you to sign. It is supported by your name, which is typed out. As a result, you will sign between the completion and your written name. The complementary close must occur two lines underneath the body’s closing line. Also, capitalize the initial letter of the first term, and always end each line with a punctuation mark. Closures include: Sincerely, Yours truly, Best regards, and Best wishes. Blue or black ink must be used for the signature. Give yourself four vertical spots for the signature. The identification line includes your written name and, if applicable, your designation, which is positioned beneath your typed name. You can put your contact details or email address in the location of your headline, based on the letter’s objective.

How to make use of a letter template

A letter template is a better place to start when creating your letter. You can utilize a template to help you determine how to structure your letter so that it appears clean and professional. A template can also assist you to identify what details to include in every section of your letter. A template is also a starting point. You can consider making any adjustments to the template. Delete anything from the template that does not apply to your specific situation. If you don’t have the receiver’s name, for instance, then don’t add a greeting. Note your letter contains details that are unique to you and is organized in a manner that illustrates your experience and competencies. Lastly, recheck your letter properly before submitting it.

Block-style letter template

Your Name

Your Address

Your City, State Zip Code

Your Phone Number

Your Email 


Recipient’s Name 



Dear Mr./Ms. Last Name 

The primary objective and subject of a standard letter must be stated in the initial paragraph. Start with a friendly greeting and then quickly move on to the reason for your letter. Write a few sentences to describe your intent, but save the details for the following paragraph.

The second paragraph contains precise details about your purpose. It could include background knowledge, figures, or first-hand reports. Your text should be conveyed in a few brief paragraphs within the body of the letter.

The final paragraph summarizes your primary goal and why it is essential. If your letter intends to apply for a job, then like adding your contact details at the end. Although, if the goal is to provide information, consider closing it by acknowledging the reader for their time.


Jack Smith

Block style letter example

1854 Douglas Dairy Road

Bassett, VA 24055 

23 March 2023

Michael S. Lynn

ABC Fellowship

3526 Creekside Lane

The City Of Commerce, CA 90040

Dear Mr. Lynn

The ABC Fellowship has always prevailed largely in my mind. I’ve hoped to be a part of your program because I chose to study history. Based on my findings, I think that your program offers its respondents an in-depth peek at the world’s history via practical experience with specimens, artifacts, and other remains that comprise the outline of our existence. I’m applying for the ABC Fellowship since I consider it will help me all across my profession by allowing me to better grasp the theory behind history and how it is formed.

I am a dedicated and target-oriented individual with exceptional interpersonal skills. My history knowledge includes analyzing many various eras and durations. However, my area of expertise is the archaeological research of the archaic world and its history. I worked as a tour guide at the National Gallery of Art during the summers of 2020 and 2021. I not only used my insight into the art and its background both times, but I also gained so much information about how that background was developed. This experience inspired me to work as a tour guide at the ABC Museum of History, where I developed a passion for the sources of history and learned from the tangible experience with artifacts. In the long term, I’d like to take part in historical study and be a history lecturer.

I think my qualifications, knowledge, and aspirations make me an outstanding candidate for your fellowship.

Thank you for taking the time to consider me for the ABC Fellowship. 


Jack Smith