Tips for writing an informal letter

Tips for writing an informal letter

An informal letter is written to somebody you are familiar with such as a friend or relative. They are composed in a more friendly and pleasant style than a formal letter, which adheres to specific design and style regulations. Informal letters are more diverse in terms of complying with these regulations and can take on a variety of aspects. Informal letters are much more relaxed than formal letters. That implies there aren’t as many instructions to follow, and you don’t have to worry about a blank space in the appropriate place. Also, there is an accurate format that individuals are acquainted with, so consider the following suggestions below;

Place the date at the top of the cover letter

Adding the date at the top of a letter is a tradition that goes back to when writing letters was the main source of interaction. Although providing the date is not necessary, some individuals still do so due to habit. It is voluntary in unofficial letters.

Create a salutation

Informal letters begin with a considerate salutation to the receiver. The general guideline is the term ‘Dear,’ accompanied by the person’s name, as in ‘Dear Mr. Smith,’ with title capitalization. Informal letters give you more flexibility in what you communicate in your salutation, and it’s not unusual to view informal greetings such as, ‘Hi’ or ‘Hello Name.’

As with formal letter greetings, you should finish your greeting with a punctuation mark and then leave a line before starting the body of the letter. Based on their connection with the receiver, individuals may close the greeting with an exclamation mark.

Compose the body of the letter

The body of the letter features your content, and informal letters are regularly used to share news or remain in contact. They have a communicative tone, so you can add jargon and whatever language you utilize when interacting in person. Since tangents are more acceptable in informal letters, transitioning off-topic too commonly can upset the reader. Attempt to remain committed as much as possible without seeming constrained—as informal letters are meant to be personal.

Construct the complimentary conclusion

Informal letters begin with a cordial end before the signature.  It contains capitalizing the first letter of the statement, putting a comma at the finish, and keeping sufficient space to sign your name if you’re mailing a paper letter. But you are not required to use traditional sign-offs such as ‘Sincerely.’ When you’re drafting a personal letter, you can employ something more emotional, like ‘Warm regards,’ or ‘See you soon,’ based on your association with the receiver.


PS is an abbreviation for postscript. It is added at the end of the letter, generally minor news or something you forgot to include in the body of the letter. Postscripts are usually used in informal letters, if you have to incorporate something, you’ll have to modify the entire document to contain the additional knowledge. Just use the letters ‘PS’ followed by your text when writing a postscript. It makes no difference whether you utilize periods or not; ‘PS’ and ‘P.S.’ are both appropriate, but both letters must be capitalized. If you have multiple postscripts, basically insert another P at the start of every new PS. For instance, your second postscript must be termed ‘PPS.’ and the third postscript must be named ‘PPS.’


PS. Nick has accepted an offer at ABC Company! Thank you for all of your help throughout his time of unemployment.

PPS. I’m going to have to postpone my surprise party, but we can meet on 17 March.


The overall capacity for a top-notch letter in the U. S. is 3.5 ounces. If your letter is longer than three pages or was published on heavy paper, you must evaluate it to ensure that it complies with the specifications. The size and structure of the envelope are also significant considerations. It must be rectangular and no larger than 6 by 11 inches, or it will be returned by the postal service.

Sending the letter

Once you’ve decided that the envelope is the correct type, all that remains is to post it. You could always give a personal letter yourself. Just write the appropriate receiver’s name on the envelope. The advantage of hand delivery is you are free to use any size or form envelope you desire. Consider writing your name and address at the top left side, or assign a mailing label. Then write the receiver’s name and address in the center of the envelope. International letters in addition to the state acronym and postcode, must incorporate country for the destination and return addresses. The cost of postage varies. Visit the US Postal Service site, or utilize a Forever Postmark for US locations. The postage is placed on the upper right-hand side of the envelope.

Verify that envelope contains everything accurately. Then fold your letter and close it only when you’re certain that you’ve added each page you wish to mail.

Additional tips for letter writing 

Here are some additional letter-writing suggestions to help you interact confidently. 

Make a nice gesture

Since personal letters normally have a friendly tone, formal letters can gain from compliments and courteous etiquette too. Even if the topic is entirely business, a phrase such as ‘How are you?’ or ‘I hope you are fine’ at the starting of a letter can assist in relating to the sender and receiver.

In both official and informal letters, you can convey compassion, support, or appreciation. However, apart from politeness, these niceties develop a unique connection that distinguishes your letters from those created by machines.

Compose the letter for your audience

Adjust your terminology to adapt to the specific reader, just as you would with any other piece of writing. If you’re drafting a personal message to an old friend, feel free to add lingo and share jokes.

A ‘formal letter’ to a workmate will be more friendly than a ‘personal message’ to a distant family member. To hit the proper tone, retain the particular audience in consideration as you write. Conform to polite etiquette if you have never encountered the receiver earlier.

Add all relevant details

If you have a range of data to express, make a list ahead of time to ensure that you cover everything. Consider this as a mini-outline to confirm that nothing sinks into oblivion. It’s incredibly significant for invitations or letters regarding event planning. Note you explicitly indicate the essential facts—especially where and when—and any other information necessary, such as instructions or particular criteria.

How do you start an informal letter

Starting an informal letter involves creating a warm and friendly tone. Here are a few ways you can begin;

  1. Dear [Recipient’s Name]: A classic and widely used salutation. Use the person’s first name if you have a close relationship.
  2. Hi [Recipient’s Name]: A casual and friendly greeting, suitable for letters to friends, family, or acquaintances.
  3. Hello [Recipient’s Name]: A simple and versatile way to start an informal letter.
  4. Hey [Recipient’s Name]! : An informal and energetic greeting, suitable for letters to close friends or peers.
  5. Greetings!: A general and friendly salutation that works well for informal letters.
  6. How’s it going, [Recipient’s Name]?: An informal and conversational way to start a letter, showing a personal touch.
  7. I hope this letter finds you well: A more formal but still warm introduction, suitable for informal letters to acquaintances or colleagues.

Remember to tailor your opening based on your relationship with the recipient and the overall tone you want to convey in your informal letter.

What is the appropriate greeting for an informal letter

  • The appropriate greeting for an informal letter depends on the relationship between the sender and the recipient. Here are a few examples of casual salutations;
  • Dear [First Name]: This is a common informal greeting that you can use when you are writing to someone you know well, such as a friend or family member. For example, “Dear John,”.
  • Hi [First Name]: This is another informal greeting that you can use when you are writing to someone you know well. For example, “Hi Sarah,”.
  • Hello: This is a more formal greeting than “Dear” or “Hi”, but it can still be used in an informal letter. For example, “Hello Tom,”.
  • Hey [First Name]: This is a very casual greeting that you can use when you are writing to a close friend or family member. For example, “Hey Alex,”.

Use the appropriate greeting based on your relationship with the recipient.

Can you provide tips on maintaining a conversational tone in an informal letter

 Maintaining a conversational tone in an informal letter helps create a friendly and approachable atmosphere. Here are some tips;

  1. Use Everyday Language: Write as if you’re speaking directly to the person. Avoid overly formal or complex language.
  2. Know Your Audience: Tailor your language and tone based on your relationship with the recipient. Consider their preferences and communication styles.
  3. Be Personal: Share personal experiences, anecdotes, or inside jokes to create a sense of familiarity and connection.
  4. Ask Questions: Pose questions to engage the reader and invite them to respond. This adds an interactive element to your letter.
  5. Share Emotions: Express your feelings naturally. Whether it’s excitement, joy, or empathy, let your emotions come through in your writing.
  6. Use Contractions: Incorporate contractions (e.g., “I’m,” “you’re,” “can’t”) to mimic the way people naturally speak in conversation.
  7. Keep it Light: Infuse humor when appropriate, but be mindful of the recipient’s preferences. A light and friendly tone can make your letter more enjoyable to read.
  8. Avoid Jargon: Steer clear of industry-specific or technical jargon unless you are certain the recipient will understand. Aim for clarity and simplicity.
  9. Share Updates: Update the recipient on your life or relevant events. This makes the letter more engaging and shows a genuine interest in sharing experiences.
  10. Be Genuine: Write authentically and be yourself. Authenticity contributes to a more natural and conversational tone.
  11. Use Exclamation Marks: Adding exclamation marks can convey enthusiasm, but use them judiciously to avoid coming across as overly excited or insincere.
  12. Vary Sentence Length: Mix short and long sentences to create a rhythm that resembles spoken conversation.

What should be included in the opening paragraph of an informal letter

The opening paragraph of an informal letter sets the tone for the entire message and establishes a connection with the recipient. Here are elements you might consider including;

  1. Greeting: Begin with a friendly salutation, using the recipient’s name or a casual greeting based on your relationship.
  2. Express Warmth: Convey warmth and friendliness in your opening words to create a positive atmosphere.
  3. Reference Previous Contact: If it’s been a while since you last communicated, briefly mention the last time you met or spoke.
  4. State the Purpose: Provide a brief overview of why you’re writing. This could be catching up, sharing news, or discussing a specific topic.
  5. Share a Positive Thought: Include a positive remark or compliment to make the opening more upbeat.
  6. Set the Mood: Establish the mood you want for the letter, whether it’s casual, cheerful, or reflective.

How do you express the purpose or reason for writing in an informal letter

Expressing the purpose or reason for writing in an informal letter should be clear and straightforward. Here are a few suggestions for achieving that;

  1. Be Direct: State the purpose of your letter clearly and directly. Avoid unnecessary buildup or ambiguity.
  2. Use a Friendly Tone: Maintain a conversational and friendly tone while communicating the purpose. This helps keep the letter approachable.
  3. Provide Context: Briefly explain the context or background that led to the purpose of your letter. This helps the recipient understand the reason for your communication.
  4. Share Excitement or Enthusiasm: If the purpose is positive or exciting, express your enthusiasm. Sharing your emotions makes the letter more engaging.
  5. Ask Questions: If you have questions related to the purpose, pose them in a friendly manner. This encourages interaction and conversation.
  6. Use Personal Language: Frame the purpose using personal language, making it more relatable and connected to your relationship with the recipient.

Are there any specific guidelines for organizing the body of an informal letter

While informal letters aren’t as rigid as formal ones, there are still some helpful guidelines for organizing the body;


  • Start with a brief update on your life or something relevant to the recipient.
  • You can use the greeting itself to begin the introductory paragraph, depending on your chosen style.

Main Body

  • Divide your thoughts into separate paragraphs for clarity.
  • Use transitions like “speaking of…” or “oh, and remember…” to flow between topics.
  • Share anecdotes, experiences, or opinions in a conversational tone.
  • You can ask questions to encourage their response and make it a two-way conversation.


  • Briefly summarize your main points or express your hope to hear from them soon.
  • Use a friendly sign-off like “Love,” “Talk soon,” or “Cheers.”

Here are some additional tips for organizing the body

  • Prioritize your content: Start with the most important or interesting information first.
  • Vary your sentence structure: Don’t just use short, simple sentences. Mix it up with some longer ones and different sentence types.
  • Use humor and personality: Let your voice shine through! Make it feel like you’re having a conversation with the recipient.
  • Avoid rambling: Stay focused on your main points and keep the letter concise.

How can you effectively use personal anecdotes or experiences in an informal letter

Sharing personal anecdotes and experiences can add a delightful touch to your informal letters, making them more engaging and revealing your unique personality. Here’s how you can use them effectively

1. Choose relevant anecdotes

  • Pick stories that resonate with the recipient: Think about their interests and experiences, and choose anecdotes that they can relate to or find amusing.
  • Connect the anecdote to the main topic: While funny asides are charming, ensure your anecdotes enhance the overall flow and message of the letter.

2. Paint a vivid picture

  • Use descriptive language and sensory details: Don’t just tell, show! Let the reader experience the sights, sounds, smells, and emotions of your story.
  • Use dialogue and humor: Quotes and playful banter can bring your anecdotes to life and make them more enjoyable.

3. Be authentic and relatable

  • Don’t try to be someone you’re not: Share your true experiences and feelings, even if they’re not picture-perfect. Vulnerability can create a deeper connection with the reader.
  • Use humor and self-deprecation: Don’t take yourself too seriously. A touch of lightheartedness can make your anecdotes more endearing.

4. Keep it concise and focused

  • While anecdotes can add personality, avoid rambling or getting sidetracked. Ensure they serve a purpose and contribute to the overall flow of the letter.
  • Know when to stop: Don’t belabor a point or overexplain. Leave some room for the reader’s imagination and curiosity.

Bonus tip

Use anecdotes as springboards for further discussion: Invite the recipient to share their own experiences or opinions related to your story. This can turn the letter into a more interactive and engaging exchange.

What is the best way to convey emotions and feelings in an informal letter

Expressing emotions and feelings in an informal letter can deepen your connection with the recipient and make your writing more heartfelt. Here are some ways to convey your emotions effectively;

1. Choose your words carefully

  • Use descriptive adjectives and adverbs: Instead of simply saying “I’m happy,” try “I’m absolutely ecstatic!” or “My heart feels like it’s doing cartwheels.”
  • Don’t shy away from strong verbs: “I love your new hairstyle!” generates stronger feelings than “I like your new hairstyle.”
  • Consider figurative language: Similes and metaphors can paint vivid pictures of your emotions. “Seeing your smile is like sunshine breaking through the clouds.”

2. Be specific and genuine

  • Instead of generalities, show the reader what triggered your emotions: “The way you stood up for yourself at the meeting filled me with immense pride.”
  • Connect your emotions to personal experiences: “Your graduation brought back memories of my own, and it makes me so happy to see you achieving your dreams.”
  • Avoid emotional clichés: “My heart was pounding” can be replaced with something more descriptive, like “My throat tightened, and my breaths came in shallow gasps.”

3. Show, don’t tell

  • Use your anecdotes and experiences to illustrate your emotions: “When I saw the sunset from that mountaintop, I felt a sense of awe and peace wash over me like I was a tiny speck in the vast universe.”
  • Focus on sensory details: “The warmth of your hug chased away the chill of the winter wind, and I felt a wave of comfort wash over me.”

4. Use your tone and language

  • Punctuation can be your friend: Exclamation marks can emphasize excitement, while ellipses can hint at unspoken emotions.
  • Informal language can be expressive: Don’t be afraid to use slang, humor, or inside jokes to convey your feelings authentically.

5. Be vulnerable: Sharing your feelings, even negative ones, can strengthen your connection. “I was nervous to tell you this, but…” or “I’m a little bummed that we couldn’t meet up…” shows you trust the recipient with your emotions.

There’s no one-size-fits-all approach to expressing emotions in writing. Experiment and find what works for you and your relationship with the recipient. The most important thing is to be honest, and genuine, and let your unique voice shine through.

How do you create a smooth transition between paragraphs in an informal letter

Smooth transitions are the hidden heroes of engaging informal letters. They guide the reader effortlessly from one point to the next, making the whole reading experience a joyride. Here are some ways to create seamless connections between your paragraphs;

1. Thematic bridges

  • Echo a keyword or phrase: If a keyword or phrase ends one paragraph, consider repeating it at the beginning of the next to create a subtle echo and show continuity.
  • Recap and expand: Briefly summarize the main point of the previous paragraph and then extend it with a new layer or a different perspective.

2. Chronological connections

  • Use transitional words: Words like “then,” “next,” “afterward,” or “later” help the reader navigate the timeline of your story or thoughts.
  • Mention the passage of time: Phrases like “a few weeks later,” “the next morning,” or “as the days turned into weeks” provide clear temporal jumps between paragraphs.

3. Emotional bridges

  • Mirror the emotional tone: If you end the previous paragraph on a joyful note, continue with a similar upbeat tone. Conversely, a somber ending might lead to a more reflective or introspective next paragraph.
  • Use rhetorical questions: A well-placed question at the end of one paragraph can pique the reader’s curiosity and naturally lead them to the answer in the next.

4. Creative connections

  • Internal rhyming or wordplay: A subtle rhyme or a playful re-interpretation of a word can add a touch of whimsy and seamlessly connect two paragraphs.
  • Use imagery or a metaphor: Carrying over a vivid image or metaphorical element from one paragraph to the next can create a cohesive flow and deepen the reader’s engagement.

Bonus tip: Vary your transition techniques: Don’t rely on the same formula for every paragraph. Mix and match different methods to keep the flow dynamic and prevent monotony.

Are there any common phrases or expressions that are suitable for closing an informal letter

Closing an informal letter allows you to express warmth, friendliness, and a sense of connection. Here are some common phrases and expressions you can use to close an informal letter:

  1. Best regards,
  2. Warm regards,
  3. Kind regards,
  4. Warm wishes,
  5. Best wishes,
  6. Sending you my best,
  7. Take care,
  8. With love,
  9. Yours truly,
  10. Sincerely,
  11. Cheers,
  12. All the best,
  13. Looking forward to hearing from you,
  14. Until next time,
  15. Wishing you well,
  16. Stay in touch,
  17. Hugs and kisses,
  18. Fondly,
  19. With affection,
  20. God bless,

Choose a closing that aligns with the tone of your letter and your relationship with the recipient. Remember that informal letters provide an opportunity to showcase your style, so feel free to choose a closing that feels authentic to you and the nature of your relationship with the person you’re writing to.

Should an informal letter include a formal conclusion, or is a casual ending more appropriate

The conclusion of an informal letter is generally more casual and personal compared to a formal letter. In an informal setting, you have more flexibility to express your personality and relationship with the recipient. While a formal conclusion is not necessary, it’s important to strike a balance between being friendly and appropriate for the context.

Including a casual and personal ending in an informal letter is often more suitable. You can use phrases like “Best regards,” “Take care,” “Warm wishes,” or even something more personal and specific to your relationship with the recipient. This allows you to convey warmth and maintain a friendly tone, reflecting the nature of your connection.

Ultimately, the choice of closing depends on your relationship with the person you’re writing to and the overall tone of the letter. If the letter is to a close friend or family member, a more affectionate closing may be appropriate. If it’s to someone you know professionally but have a friendly relationship with, a slightly more formal closing with warmth is often a good choice.

How do you address the recipient in an informal letter if you’re unsure of their title or name

In an informal letter, if you’re unsure of the recipient’s title or name, you can use a general and friendly salutation. Here are some examples:

  1. Dear Friend,
  2. Hello,
  3. Hi there,
  4. To Whom It May Concern,
  5. Greetings,
  6. Dear [Family Name],
  7. Attention [Nickname],

Using a general salutation like those listed above can be appropriate when you don’t have specific information about the recipient. If you have a relationship with the person but are unsure about the title, using a casual greeting like “Hello” or “Hi” may feel more natural.

If you’re addressing a group of people or writing to an unknown recipient in a more formal context, “To Whom It May Concern” can be used, though it is more commonly associated with formal letters.

Remember that the tone and style of your letter should align with the context and your relationship with the recipient. If the letter is more personal, a friendly and informal salutation is generally acceptable.

Are there any rules for using humor in an informal letter without being offensive

Using humor in an informal letter can add a personal touch and make your communication more engaging. However, it’s crucial to be mindful of the context, your relationship with the recipient, and cultural sensitivities to ensure that your humor is well-received and doesn’t come across as offensive. Here are some guidelines to help you use humor appropriately;

  1. Know Your Audience: Consider the recipient’s personality, sense of humor, and your relationship with them. What might be funny to one person could be inappropriate to another.
  2. Avoid Sensitive Topics: Steer clear of topics that could be sensitive or offensive, such as religion, politics, race, and personal insecurities. Humor should be light-hearted and inclusive.
  3. Keep it Positive: Focus on positive and light-hearted humor rather than making jokes at the expense of others. Positive humor is generally more well-received and less likely to offend.
  4. Cultural Sensitivity: Be aware of cultural differences and avoid humor that may not translate well or could be misunderstood in a different cultural context.
  5. Consider the Tone of the Letter: Make sure the overall tone of your letter is appropriate for humor. If you’re discussing a serious or sensitive matter, humor may be out of place.
  6. Use Self-Deprecating Humor: If you decide to include humor, consider using self-deprecating humor, where you make light jokes about yourself. This is often seen as less risky than making jokes about others.
  7. Avoid Inappropriate Jokes: Stay away from jokes that are offensive, discriminatory, or inappropriate. This includes jokes that involve stereotypes, personal attacks, or controversial subjects.
  8. Test the Waters: If you’re unsure about the recipient’s sense of humor, start with something light and gauge their response. If they respond positively, you can gradually incorporate more humor.
  9. Be Mindful of Timing: Consider the timing of your humor. In certain situations, jokes may be inappropriate or may not be well-received.
  10. Refrain from Inside Jokes: Avoid using inside jokes that only a select few would understand, as this may alienate other readers.

The key to successfully using humor in an informal letter is to be considerate, positive, and aware of the context. If in doubt, err on the side of caution, and always prioritize maintaining a respectful and friendly tone in your communication.

How long should an average informal letter be, and are there any word count recommendations

The length of an informal letter can vary based on the content, purpose, and your relationship with the recipient. Unlike formal letters, which may follow more rigid guidelines, informal letters allow for flexibility. Generally, an informal letter can range from a few paragraphs to a few pages, depending on the nature of the communication. Here are some considerations;

  1. Be Concise: Keep the letter concise and focused. Avoid unnecessary details or lengthy explanations, especially if the purpose is straightforward.
  2. Consider the Recipient: Think about the recipient’s preferences and the context of your relationship. Some people may prefer shorter letters, while others might enjoy more detailed updates.
  3. Quality over Quantity: Focus on the quality of your message rather than adhering to a specific word count. Ensure that your letter is engaging, and clear, and effectively conveys your thoughts and emotions.
  4. Tailor to the Purpose: The length of your letter should be influenced by the purpose. If you’re sharing exciting news, a longer letter might be appropriate. For a quick check-in or a simple update, a shorter letter may suffice.
  5. Maintain Balance: Strike a balance between providing enough information to convey your message and not overwhelming the reader. Be mindful of their time and attention.
  6. Consider Attachments: If you have additional materials or attachments, such as photos or documents, you can mention them briefly in the letter or include them as needed.

Ultimately, there’s no strict rule for the word count of an informal letter. Pay attention to the content, the recipient’s expectations, and the context of your relationship. The goal is to create a letter that is meaningful, engaging, and appropriate for the occasion.

Can you provide examples of common informal letter formats and structures

While informal letters don’t adhere to strict formats like formal letters, they generally follow a loose structure that includes a greeting, body, and closing. Here are examples of common informal letter formats and structures;

Example 1: Letter to a Friend

[Your Name]

[Your Address]

[City, State, ZIP Code]


Dear [Friend’s Name],

[Opening Paragraph: Greet your friend, express how you’ve been, and reference a recent event or memory.]

[Body: Share updates, and stories, or ask about your friend’s life. Keep it conversational and friendly.]

[Closing Paragraph: Wrap up the letter, express your feelings or excitement, and extend greetings.]

Take care and looking forward to hearing from you soon!

Warm regards,

[Your Name]

Example 2: Thank-You Letter

[Your Name]

[Your Address]

[City, State, ZIP Code]


Dear [Name],

[Opening Paragraph: Express gratitude and mention the specific reason for your thank-you.]

[Body: Provide details about why you appreciate the recipient and share any related experiences.]

[Closing Paragraph: Reiterate your thanks, express appreciation for the relationship, and offer warm regards.]

Thanks again and looking forward to our next meeting!

Best regards,

[Your Name]

Example 3: Congratulatory Letter

[Your Name]

[Your Address]

[City, State, ZIP Code]


Dear [Recipient’s Name],

[Opening Paragraph: Extend congratulations and mention the specific achievement or event.]

[Body: Share your excitement, offer support or good wishes, and perhaps include a personal anecdote.]

[Closing Paragraph: Reiterate congratulations, express your happiness, and offer continued support.]

Wishing you all the best,

[Your Name]

These examples provide a basic framework, but you can adjust them based on the specific content and tone you want for your informal letter. The key is to maintain a conversational and personal tone throughout.

What should be considered when selecting an appropriate closing phrase for an informal letter

Choosing the perfect closing phrase for your informal letter depends on several factors;

Relationship with the recipient

  • Close friends or family: Use warm and affectionate closings like “Love,” and “Miss you tons!” “Lots of love,” or “Talk soon.”
  • Acquaintances or slightly older recipients: Opt for more polite closings like “Best,” “Warm regards,” “Cheers,” or “Take care.”
  • Professional contacts: If your letter has a professional undertone, choose neutral closings like “Best regards” or “Sincerely.”

Tone of the letter

  • Humorous or playful letter: Use lighthearted closings like “Until next time, weirdo!” or “Sending you virtual air hugs.”
  • Reflective or sentimental letter: Choose a heartfelt closing like “Always thinking of you” or “Wishing you all the best.”
  • Business-related letter: Keep it professional with “Thank you for your time” or “Looking forward to hearing from you soon.”

Personal style and relationship history

  • Inside jokes or shared references: If you have a special connection with the recipient, consider using a closing phrase that references an inside joke or shared experience.
  • Cultural context: Be mindful of cultural sensitivity when choosing a closing phrase. Some phrases might be perfectly acceptable in one culture but considered inappropriate in another.

Here are some additional tips for choosing your closing

  • Match the formality of your greeting: If you started with “Hey [Name],” a casual closing like “Later!” makes sense. Conversely, a formal greeting like “Dear Mr./Ms. [Last Name]” calls for a more polite closing like “Best regards.”
  • Keep it concise: Avoid overly long or rambling closings. A simple and genuine expression is often the best choice.
  • Sign off with your name: Depending on the recipient and your relationship, you can use your first name, nickname, or even a playful moniker.

Ultimately, the best closing phrase is one that feels natural and authentic to you and accurately reflects your relationship with the recipient. Don’t be afraid to experiment and find what works best for you and your writing style.

How can one make an informal letter more engaging and interesting for the reader

Making your informal letter more engaging and interesting is all about tapping into the magic of a personal conversation – injecting personality, fostering connection, and leaving the reader wanting more. Here are some tips to turn your letter into a delightful read;

1. Sprinkle in personal anecdotes and experiences

  • Share funny mishaps, heartwarming moments, or unexpected discoveries.
  • Don’t just tell, show! Use vivid details and sensory language to paint a picture for the reader.
  • Connect your anecdotes to the recipient’s interests or experiences to create a sense of shared connection.

2. Be conversational and authentic

  • Write as you would naturally speak, using contractions, slang, and inside jokes (if appropriate).
  • Ask questions and invite responses, making the letter a two-way conversation.
  • Don’t be afraid to express your genuine emotions, opinions, and vulnerabilities.

3. Play with creative elements

  • Use humor, sarcasm, or playful banter to keep the reader entertained.
  • Incorporate short poems, song lyrics, or quotes to add depth and texture.
  • Experiment with different paragraph lengths and sentence structures to avoid monotony.

4. Inject curiosity and a cliffhanger

  • Tease an upcoming event or share a piece of unfinished business to leave the reader wanting more.
  • Ask a thought-provoking question or propose a challenge to spark their imagination.
  • End on a high note, leaving the reader with a positive sentiment or a call to action.

5. Be present and attentive

  • Respond to the recipient’s previous letter or communication, showing you actively listen and care.
  • Acknowledge their life updates and ask specific follow-up questions to demonstrate genuine interest.
  • Make the letter feel like a personal gift, tailored specifically for them.

Bonus tip: Read your letter aloud before sending it! This helps you catch awkward phrasing, ensures your voice shines through, and guarantees you’d enjoy reading it yourself.

Are there any specific guidelines for including attachments or additional materials in an informal letter

While there are no strict rules for including attachments in informal letters, some guidelines can help ensure a smooth and enjoyable experience for your recipient;

Add the attachment 

  • Briefly describe what the attachment is and why you’re sending it.
  • If it’s relevant to the letter’s main topic, consider mentioning it early on to pique the reader’s interest.

Choose the right format

  • For photos or images, JPEGs are usually fine. For documents, PDFs are ideal as they preserve formatting across different devices.
  • Consider the recipient’s technical capabilities and file size limitations.

Keep it small and relevant

  • Avoid sending excessively large files that might take ages to download.
  • Only include attachments that genuinely enhance the reading experience and relate to the letter’s content.

Clearly label the attachment

  • Give the file a descriptive name that makes it easy for the recipient to identify its content.
  • Avoid generic names like “document.pdf” or “picture.jpg.”

Offer alternative access: If you’re unsure about the recipient’s ability to access attachments, offer alternative ways to view or download the material, such as a cloud storage link or a physical copy in the mail (for photos).

Be mindful of cultural norms: In some cultures, attaching personal photos or videos might be considered intrusive or inappropriate. Research cultural norms if your recipient is from a different background.

Should you sign an informal letter differently than a formal one, and if so, what are some suitable options

The signature for an informal letter should reflect a casual and personal tone compared to a formal one. Here are some suitable options based on your relationship with the recipient and the overall vibe of your letter;

For close friends and family

  • Simple: “Love,” “Lots of love,” “Miss you tons!” “Talk soon,” “Until next time, weirdo!” (if your humor allows)
  • Playful: “Your favorite [nickname],” “Your partner in crime,”
  • Warm and heartfelt: “Always thinking of you,” “Wishing you all the best,” “Sending you virtual hugs”

For acquaintances or slightly older recipients

  • Friendly: “Best,” “Warm regards,” “Cheers,” “Take care,” “Looking forward to hearing from you soon”
  • Personalized: “Warmly,” “With best wishes,” “Sincerely yours,” “Yours truly” (depending on your age and cultural context)

For professional contacts

  • Professional: “Best regards,” “Sincerely,” “Thank you for your time,” “Kind regards”

Bonus Tip

  • Match the formality of your closing phrase to your greeting. If you started with “Hey [Name],” a casual closing like “Later alligator!” makes sense. Conversely, a formal greeting like “Dear Mr./Ms. [Last Name]” calls for a more polite closing like “Best regards.”
  • Sign off with your name, nickname, or even a playful moniker based on your relationship and writing style.

What are some common mistakes to avoid when writing an informal letter

When writing an informal letter, it’s essential to keep the tone conversational and maintain a personal touch. However, there are some common mistakes to avoid to ensure effective communication. Here are a few;

  1. Overly Formal Language: Using overly formal language can make your letter sound stiff and unnatural. Stick to a casual and friendly tone.
  2. Ignoring the Recipient’s Tone: Pay attention to the recipient’s communication style and adjust your tone accordingly. Don’t be excessively informal if the situation calls for a more reserved tone.
  3. Rambling or Lack of Focus: Keep your letter focused on a central theme or purpose. Avoid unnecessary details or rambling that may confuse the reader.
  4. Neglecting Punctuation and Grammar: While informality allows for a relaxed writing style, neglecting basic punctuation and grammar rules can make your letter hard to read. Proofread to catch errors.
  5. Being Overly Negative: While expressing concerns or sharing challenges is fine, an overly negative tone can be off-putting. Balance negative points with constructive language or a positive outlook.
  6. Being Too Impersonal: Even in informal letters, show genuine interest and concern for the recipient. Avoid sounding too detached or impersonal.
  7. Using Texting Abbreviations: While informality is encouraged, using excessive texting abbreviations or slang may come across as unprofessional or difficult to understand.
  8. Forgetting to Update Contact Information: If you haven’t been in touch for a while, make sure your contact information is up-to-date. Mention any changes in your address, phone number, or email.
  9. Ignoring Cultural Sensitivity: Be aware of the recipient’s cultural background and avoid unintentional cultural misunderstandings or insensitive remarks.
  10. Skipping a Proper Closing: Even informal letters should include a closing phrase or expression. Neglecting this can make your letter feel abrupt.
  11. Not Addressing the Recipient: Start your letter with a proper salutation. Avoid diving straight into the content without addressing the recipient.
  12. Overusing Exclamation Marks: While exclamation marks can convey enthusiasm, using them excessively may make your writing seem exaggerated. Use them judiciously.

By being mindful of these common mistakes, you can create an informal letter that effectively communicates your message while maintaining a personal and friendly tone.


A well-prepared letter has the chance of being successful. To ensure that your letter truly resonates, it must be error-free and establish the appropriate tone.

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