Tips for writing an informal letter

Tips for writing an informal letter

An informal letter is written to somebody you are familiar with such as a friend or relative. They are composed in a more friendly and pleasant style than a formal letter, which adheres to specific design and style regulations. Informal letters are more diverse in terms of complying with these regulations and can take on a variety of aspects. Informal letters are much more relaxed than formal letters. That implies there aren’t as many instructions to follow, and you don’t have to worry about a blank space in the appropriate place. Also, there is an accurate format that individuals are acquainted with, so consider the following suggestions below;

Place the date at the top of the cover letter

Adding the date at the top of a letter is a tradition that goes back to when writing letters was the main source of interaction. Although providing the date is not necessary, some individuals still do so due to habit. It is voluntary in unofficial letters.

Create a salutation

Informal letters begin with a considerate salutation to the receiver. The general guideline is the term ‘Dear,’ accompanied by the person’s name, as in ‘Dear Mr. Smith,’ with title capitalization. Informal letters give you more flexibility in what you communicate in your salutation, and it’s not unusual to view informal greetings such as, ‘Hi’ or ‘Hello Name.’

As with formal letter greetings, you should finish your greeting with a punctuation mark and then leave a line before starting the body of the letter. Based on their connection with the receiver, individuals may close the greeting with an exclamation mark.

Compose the body of the letter

The body of the letter features your content, and informal letters are regularly used to share news or remain in contact. They have a communicative tone, so you can add jargon and whatever language you utilize when interacting in person. Since tangents are more acceptable in informal letters, transitioning off-topic too commonly can upset the reader. Attempt to remain committed as much as possible without seeming constrained—as informal letters are meant to be personal.

Construct the complimentary conclusion

Informal letters begin with a cordial end before the signature.  It contains capitalizing the first letter of the statement, putting a comma at the finish, and keeping sufficient space to sign your name if you’re mailing a paper letter. But you are not required to use traditional sign-offs such as ‘Sincerely.’ When you’re drafting a personal letter, you can employ something more emotional, like ‘Warm regards,’ or ‘See you soon,’ based on your association with the receiver.


PS is an abbreviation for postscript. It is added at the end of the letter, generally minor news or something you forgot to include in the body of the letter. Postscripts are usually used in informal letters, if you have to incorporate something, you’ll have to modify the entire document to contain the additional knowledge. Just use the letters ‘PS’ followed by your text when writing a postscript. It makes no difference whether you utilize periods or not; ‘PS’ and ‘P.S.’ are both appropriate, but both letters must be capitalized. If you have multiple postscripts, basically insert another P at the start of every new PS. For instance, your second postscript must be termed ‘PPS.’ and the third postscript must be named ‘PPS.’


PS. Nick has accepted an offer at ABC Company! Thank you for all of your help throughout his time of unemployment.

PPS. I’m going to have to postpone my surprise party, but we can meet on 17 March.


The overall capacity for a top-notch letter in the U. S. is 3.5 ounces. If your letter is longer than three pages or was published on heavy paper, you must evaluate it to ensure that it complies with the specifications. The size and structure of the envelope are also significant considerations. It must be rectangular and no larger than 6 by 11 inches, or it will be returned by the postal service.

Sending the letter

Once you’ve decided that the envelope is the correct type, all that remains is to post it. You could always give a personal letter yourself. Just write the appropriate receiver’s name on the envelope. The advantage of hand delivery is you are free to use any size or form envelope you desire. Consider writing your name and address at the top left side, or assign a mailing label. Then write the receiver’s name and address in the center of the envelope. International letters in addition to the state acronym and postcode, must incorporate country for the destination and return addresses. The cost of postage varies. Visit the US Postal Service site, or utilize a Forever Postmark for US locations. The postage is placed on the upper right-hand side of the envelope.

Verify that envelope contains everything accurately. Then fold your letter and close it only when you’re certain that you’ve added each page you wish to mail.

Additional tips for letter writing 

Here are some additional letter-writing suggestions to help you interact confidently. 

Make a nice gesture

Since personal letters normally have a friendly tone, formal letters can gain from compliments and courteous etiquette too. Even if the topic is entirely business, a phrase such as ‘How are you?’ or ‘I hope you are fine’ at the starting of a letter can assist in relating to the sender and receiver.

In both official and informal letters, you can convey compassion, support, or appreciation. However, apart from politeness, these niceties develop a unique connection that distinguishes your letters from those created by machines.

Compose the letter for your audience

Adjust your terminology to adapt to the specific reader, just as you would with any other piece of writing. If you’re drafting a personal message to an old friend, feel free to add lingo and share jokes.

A ‘formal letter’ to a workmate will be more friendly than a ‘personal message’ to a distant family member. To hit the proper tone, retain the particular audience in consideration as you write. Conform to polite etiquette if you have never encountered the receiver earlier.

Add all relevant details

If you have a range of data to express, make a list ahead of time to ensure that you cover everything. Consider this as a mini-outline to confirm that nothing sinks into oblivion. It’s incredibly significant for invitations or letters regarding event planning. Note you explicitly indicate the essential facts—especially where and when—and any other information necessary, such as instructions or particular criteria.


A well-prepared letter has the chance of being successful. To ensure that your letter truly resonates, it must be error-free and establish the appropriate tone.

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