How to write a goodbye message

How to write a goodbye message

A goodbye message is a message you convey to someone or a group of people when you are leaving them, either temporarily or permanently. It can be a brief statement or a longer message expressing your gratitude, appreciation, or well-wishes. A goodbye message can be written or spoken, and it can be formal or informal depending on the situation and the relationship between the parties involved. The purpose of a goodbye message is to leave a positive impression and convey your sentiments to the people you are leaving behind.

Importance of a goodbye message

A goodbye message is vital for several reasons;

  1. Shows professionalism: Writing a farewell message is a professional and courteous way to leave a company. It reflects positively on you as an employee and leaves a good impression on your colleagues.

  2. Leaves a lasting impression: Your goodbye message will be the last communication you have with your colleagues, and it’s essential to make it a positive one. It’s an opportunity to express gratitude and appreciation for your time at the company and to leave a lasting impression on your colleagues.

  3. Helps with the transition: A well-written farewell message can help your colleagues and replacement adjust to your departure. It can provide closure for your colleagues and offer helpful tips to your replacement, making the transition smoother for everyone involved.

  4. Builds relationships: Writing a goodbye message allows you to maintain and build relationships with your former colleagues. It can help you stay connected with the company and your coworkers, which can be valuable in the future.

    Steps for writing a goodbye message

Here are some steps to consider when writing a farewell message;

  1. Determine your purpose: Before you start writing your goodbye message, consider your purpose. Are you leaving a job, moving away, or saying goodbye to a friend? Understanding your purpose will help you tailor your message appropriately.
  2. Start with a greeting: Begin your message with a friendly greeting, such as “Dear [Name],” or “Hello everyone.”
  3. Express your gratitude: Take the time to express your gratitude for the time you spent with the person or people you are saying goodbye to. 
  4. Share some memories: Share some positive memories that you have of your time together. It can be a great way to connect with the person or people you are leaving behind and leave a lasting impression.
  5. Be positive and optimistic: While saying goodbye can be difficult, try to end your message on a positive note. Express your hope for the future and your confidence that you will meet again or stay in touch.
  6. End with a farewell: Close your message with a warm farewell, such as “Take care,” “All the best,” or “Until we meet again.”
  7. Proofread and edit: Before sending your message, take the time to proofread and edit it for spelling, grammar, and clarity. It will ensure that your message is professional and effective.

Remember that a goodbye message should be thoughtful, sincere, and tailored to the situation and the people involved. Taking the time to write a well-crafted message can help you leave a positive impression and maintain crucial relationships in your life.

Goodbye message example

Here’s an example of a farewell message;

Dear [Name of Colleagues],

As you may already know, the time has come for me to say goodbye to this amazing team. It has been an incredible journey working alongside every one of you, and I have learned so much from this experience.

I would like to express my heartfelt gratitude to each of you for your support, encouragement, and guidance throughout my time here. Your mentorship has been invaluable to me, and I will always cherish the memories we’ve created together.

As I move on to new opportunities, I will carry with me the lessons and skills I’ve gained from working with this incredible team. I hope to stay in touch with all of you and continue to learn from your expertise.

Thank you again for everything. 


[Your Name]

Things to know after you send the letter

Remember that your actions are more impactful than your words. Apart from drafting a pleasant goodbye letter, it is crucial to create a positive impression on your coworkers who you will be leaving behind and your successor who will take your place. You could take some time on your last day to contemplate your workspace. How should it appear for the person who takes over from you? As your work area reflects on you and your regard for the company, it is vital to ensure that your desk is neat. Remove all personal items from your work computer and workspace. To go above and beyond, consider leaving a note for your replacement to welcome them and provide helpful tips to assist them in settling in quickly. It is crucial to create a positive impression when leaving a job. Writing a concise and positive farewell letter for your colleagues should be a top priority. Informing your coworkers about your departure tactfully and gracefully will assist in making your transition seamless.

Do’s and don’t of writing a goodbye message

Here are some do’s and don’ts of writing a goodbye message:


  1. Express gratitude and appreciation for the opportunity to work with your colleagues.
  2. Highlight the positive experiences you had during your time at the company.
  3. Provide a positive outlook for the future.
  4. Use a professional and respectful tone.
  5. Offer to stay in touch with your colleagues if appropriate.
  6. Consider thanking specific individuals who have had a significant impact on your time at the company.


  1. Use the message as an opportunity to air any grievances or negative experiences.
  2. Write a long, detailed message that is overly sentimental or emotional.
  3. Use slang or informal language.
  4. Criticize the company, management, or coworkers.
  5. Use the message to negotiate a counteroffer or express dissatisfaction with your current job.
  6. Include confidential information or company secrets.
  7. Make promises that you cannot keep.

By following these do’s and don’ts, you can ensure that your goodbye message is respectful, and professional, and leaves a positive lasting impression on your colleagues.